Run your United Kingdom business on one platform — with VAT handled properly.
VAT at 20% computed on every line, VAT Reg. No. validation, and invoices carrying the particulars the law requires. Alongside the clients, projects, people and field teams that produced the invoice in the first place.
What Grovia does for a business in United Kingdom
The tax engine is not a rate field bolted onto a template. It is cited to the legislation and shared by every document the platform prints.
VAT that is actually computed
Every line carries its own rate and the totals are worked out for you. Set 0% where a supply is zero-rated or exempt and Grovia records which, because the two are not interchangeable at your year end.
VAT Reg. No. validation
Nine digits, with or without the GB prefix, plus the government-department series. Grovia checks the shape and stops there — it will not reject a real number on a guessed checksum, because HMRC does not publish one.
Invoices that carry what the law asks for
A sequential number, both parties' details, your VAT Reg. No., the rate and amount per line and the tax total — the particulars the VAT Regulations 1995 sets out, printed without you assembling them.
Nothing is assumed from an address
A customer being overseas does not make a supply zero-rated, and Grovia never pretends otherwise. Place of supply turns on facts software cannot see, so the decision stays yours and the record shows you made it.
The rest of the business, same platform
Clients, quotes, projects, tasks, staff, payroll, expenses, support tickets and field visits. The invoice is the end of a workflow that already lives here, not an export into something else.
On the phone as well
Grovia Chat for the team, Grovia Field for people on site with GPS check-ins and photo reports, and GroAI for asking your own numbers a question in plain English.
Working today
- VAT at the standard and reduced rates, applied per line item
- Invoices carrying the particulars required by VAT Regulations 1995 reg 14
- The time of supply (tax point) recorded on the invoice and printed on it, as reg 14(1)(b) requires
- The VAT total in sterling on an invoice in another currency, at the exchange rate you enter, as reg 14(1)(l) requires
- UK VAT registration numbers, including the GB prefix and government-department series
- Quotes, credit notes, purchase orders and receipts in pounds sterling
- Zero-rated and exempt lines, when you set them — never guessed from a customer's address
Invoices are issued citing Regulation 14 of the Value Added Tax Regulations 1995 (SI 1995/2518), made under the Value Added Tax Act 1994.
Not handled yet — worth knowing before you sign up
We would rather you read this now than find it after you have paid. If any of the below is central to how you bill, Grovia is not the right fit for that part of your work yet.
Payroll follows Indian rules
Grovia's payroll prices basic pay, HRA and a percentage provident fund the Indian way. It does not calculate PAYE income tax, National Insurance or workplace pension contributions, and it does not report pay to HMRC in real time. The payroll screen says this and asks you to acknowledge it before it generates anything.
Domestic reverse charge for construction (CIS)
Live since March 2021, and not automated here. Whether it applies turns on your customer declaring themselves an end user, which software cannot infer. A construction business can set 0% and add the wording by hand, but Grovia will not do it for you.
Tour Operators' Margin Scheme (TOMS)
If you resell travel as a principal, your VAT is on the margin rather than the ticket, calculated across a period rather than per invoice. Grovia prices the ticket correctly and does not compute the margin.
Exchange rates are not checked
Grovia prints the sterling VAT total at the rate you enter and does not check it. HMRC's Notice 700 (section 7.6, which has the force of law) calls for the UK market selling rate at the time of supply, HMRC's period rate of exchange, or a method HMRC has agreed with you — choosing among them, and the figure itself, stay with you.
The 30-day invoicing time limit
HMRC expects a VAT invoice to be issued within 30 days of the time of supply (Notice 700, paragraph 16.2.3). Grovia records the time of supply and prints it, but does not count those 30 days or warn you as they run out.
Not your country?
Start with your own invoices
Set your country to United Kingdom during setup and everything above applies from the first document you raise.
Create your workspace