What is costing your event business time and margin right now
Budget Overruns Discovered Too Late
Expenses tracked in a notebook or a spreadsheet updated once a week. By the time you compare actual spend to the quoted budget, the event is already over and the margin is already gone.
Vendor Chaos Across WhatsApp Threads
Caterers, decorators, photographers, and AV vendors — each confirmed on a different WhatsApp thread or phone call. When a client asks if the vendors are locked in, nobody has a single place to check.
Nobody Trusts the Headcount
The expected guest count changes three or four times between booking and the event date, tracked in someone's head or an old email thread. The caterer gets a stale number, and you either over-order or run short.
No Real-Time Day-Of Coordination
The event-day run sheet is a printed page. When the timeline shifts by 30 minutes, the setup crew, registration desk, and catering team all find out at different times — or not at all.
Everything your event business needs in one platform
Built specifically for event planners and event management companies — not a generic CRM with an events label.
Event Planning & Timeline
Plan every event — weddings, corporate conferences, product launches — as a structured project with milestones, task checklists, and a day-of timeline. Everyone on your team sees the same schedule and knows exactly what happens next.
Vendor Management
Maintain a directory of caterers, decorators, photographers, AV companies, and logistics providers. Track quotes, confirmations, and booking status per event, so you always know exactly which vendors are locked in.
Guest Count Tracking
Keep the expected guest count for every event up to date as plans firm up. It sits alongside budget and vendor status on the same event record, so your catering quantities and per-head costing are based on today's number, not a guess from three weeks ago.
Budget Tracking
Set a budget per category — venue, catering, decor, entertainment, logistics. As costs are logged against each event, see budget utilisation in real time and catch overspends while there's still time to act.
GST-Native Quotations & Invoicing
Send clients a professional quotation for the full event package, then convert it to a GST-compliant invoice with CGST/SGST and HSN/SAC codes in one click. Track advances, part-payments, and final balances due.
Vendor Payments & Task Checklists
Record advance and final settlement amounts per vendor so nothing is paid twice or missed. Assign day-of task checklists to your setup crew, registration desk, and hospitality staff, and track completion live.
We run 15 to 20 events a month — weddings, corporate off-sites, product launches. Before Grovia, vendor payments and guest counts lived across six different spreadsheets. Now the timeline, vendors, budget, and guest count for every event live in one place, and our coordinators trust the numbers on the day.
Not just an events app — a complete events OS
Every Grovia subscription includes the full business platform — not just the events module.
Mobile App (iOS & Android)
Full dashboard on the go — event timelines, vendor status, and guest counts from your phone, even on-site.
Project Management
Track multi-step event execution — from client brief to vendor booking to final wrap-up — as structured workflows.
Support Ticket System
Raise and resolve service requests with clients and vendors. Every conversation is logged and searchable.
Push Notifications
Real-time alerts on desktop and mobile for timeline changes, vendor confirmations, and payment updates.
Business Analytics
Monthly event count, revenue, vendor spend, and your busiest event categories at a glance.
Cloud Document Storage
Secure cloud storage for contracts, vendor agreements, floor plans, and event photos — organised by event and date.
One flat plan, everything included
₹1,550/month (plus 18% GST) covers up to 50 events, 10 staff accounts, and 20 GroAI queries a month. Request a personalised walkthrough — no pushy sales calls, no credit card required to start.
How does Grovia compare?
Unlike Cvent, EventsAir, or a spreadsheet-and-WhatsApp workflow — Grovia combines vendor cost tracking, budgeting, and GST-compliant client billing in a single platform built for Indian event planning businesses.
See Full ComparisonFrequently asked questions
What exactly is included in the ₹1,550/month Events module?
The flat ₹1,550/month (plus 18% GST) price covers up to 50 events and 10 staff accounts, plus 20 GroAI queries a month for instant planning assistance. It also includes the full Grovia platform — mobile app, project management, support tickets, analytics, and cloud storage — at no extra cost.
Can I manage vendors, guest counts, and budgets for multiple events at once?
Yes. Every event you create in the Events module has its own vendor list, guest count, budget, and timeline. Switch between events instantly and see the status of everything you're running this month from one dashboard.
Can multiple staff members work on the same events together?
Yes — the flat plan includes 10 staff accounts. Assign planners and coordinators to specific events, and everyone works from the same vendor directory, guest counts, and budgets instead of scattered spreadsheets.
Does Grovia handle GST invoicing and quotations for clients?
Yes. Send clients a professional quotation for the full event package, then convert it to a GST-compliant invoice with CGST/SGST and HSN/SAC codes in one click, and track advances and outstanding balances.
How long does it take to get started?
Most event planners are fully set up within a day. Add your vendor directory, create your first event, and start tracking guest counts and budget right away — our guided trial walks you through every step, and Help & Docs is available in-app whenever you need it.
Let Grovia handle the logistics.
You focus on the moment.
14-day guided trial — no credit card. Get your first event fully organised in a day.