At a glance — coverage scores
Percentage of 24 features across event & vendor management, budgeting & billing, client communication, reporting, and platform/AI that each option covers.
The only platform in this comparison built around vendor cost tracking and GST-native client billing for Indian event businesses.
Deep attendee registration and CventIQ AI, but no vendor procurement, no GST billing, USD enterprise pricing.
Strong conference registration & onsite tools, but quote-only pricing and no vendor/budget tracking.
Free to start, but no single source of truth — status quo for most Indian event planners today.
Feature-by-feature breakdown
All 24 features across 5 categories. Green = full support · Orange = partial · Red = not available.
| Feature | Grovia | Cvent | EventsAir | Excel + WhatsApp |
|---|---|---|---|---|
| Event & Vendor Management | ||||
| Event pipeline (planning → confirmed → in-progress → completed) | Partial | Partial | ||
| Event type presets (wedding, corporate, birthday, conference, exhibition) | Partial | Partial | ||
| Vendor directory per event (caterers, decorators, photographers, AV, transport) | ||||
| Vendor booking status tracker (enquired / confirmed / cancelled) | ||||
| Guest count tracking per event | Partial | |||
| Multi-event dashboard (all events at a glance) | ||||
| Budgeting & Billing | ||||
| Budget vs. actual cost tracking | Partial | Partial | Partial | |
| Vendor quoted / paid / pending amount tracking | ||||
| GST-compliant client invoicing (CGST/SGST, HSN/SAC) | Partial | |||
| Quotation-to-invoice conversion | ||||
| Advance & part-payment tracking | Partial | Partial | Partial | |
| Flat, transparent INR pricing | ||||
| Client Communication | ||||
| Client-facing quotations | Partial | Partial | Partial | |
| Support ticket system (client & vendor queries) | ||||
| Push notifications (timeline & status changes) | Partial | Partial | ||
| Mobile app for the planning team (vendors, budget, timeline on the go) | Partial | |||
| Reporting | ||||
| Business analytics dashboard (events, revenue, vendor spend) | Partial | |||
| Vendor spend by category | ||||
| Cloud document storage (contracts, vendor agreements) | Partial | Partial | Partial | |
| Project/task workflows for event execution | Partial | Partial | ||
| Platform & AI | ||||
| AI planning assistant | Partial | |||
| Self-serve signup, no sales calls required | ||||
| No per-attendee or per-module pricing fees | ||||
| 14-day free trial, no credit card | ||||
What each option actually does
An honest look at what each platform is designed for — and where it runs out of road for an Indian event planning business.
Cvent is a US-headquartered enterprise event management and registration platform built for large-scale conferences, trade shows, and corporate marketing events. In 2025 it launched CventIQ, an AI layer (“Cvent Assistant”) for drafting event plans and automating registration workflows. It is sold on a custom USD enterprise contract — industry pricing guides put entry cost well above $10,000/month — and is designed for corporate event-marketing teams running high-volume attendee registration, not for Indian event planning agencies coordinating vendors, budgets, and client billing.
EventsAir is an Australian event technology platform (Brisbane, 30+ years) built for professional conference organisers running medium-to-large conferences, association events, and government/university programs across APAC, EMEA, and the US. It covers registration, event websites, travel/accommodation, and onsite/attendee-app tools. Pricing is quote-based only — there is no published price list or self-serve signup — and it is not built around Indian rupee billing, GST invoicing, or procurement for caterers, decorators, and photographers the way an Indian event planning business runs.
The default “system” most Indian event planning businesses run on today: a spreadsheet for the budget, a WhatsApp thread per vendor, and a notebook or separate invoicing tool for client billing — with no single source of truth. It costs little upfront, but the coordination tax shows up on every event: the exact pain points event planners describe before switching to a dedicated platform.
Built for event agencies, not registration desks
Cvent and EventsAir sell attendee registration and conference tools to enterprises and professional conference organisers. Grovia is built around what an Indian event planning business actually runs on day to day: vendors, budgets, and client billing.
Every feature — from vendor payment tracking to GST-native invoicing to a flat rupee price — reflects how event planners and event management companies in India actually work.
Start Guided Trial — No CardTrack every caterer, decorator, photographer, and AV vendor's quoted amount, paid amount, and pending balance per event — no competitor in this comparison tracks vendor procurement at all.
Neither Cvent nor EventsAir generates India GST-compliant invoices. Grovia converts a quotation into a CGST/SGST, HSN/SAC-compliant invoice in one click.
Cvent and EventsAir are quote-based enterprise contracts priced in USD/AUD. Grovia is one flat rupee price covering up to 50 events and 10 staff accounts — no per-attendee or per-module fees.
Planners and coordinators check vendor status, budgets, and the event timeline from their phone — even on-site — not just attendees checking in at the door.
20 GroAI queries a month for instant answers on your own event data — budgets, vendor status, timelines — included in the flat monthly price.
Cvent and EventsAir require a custom sales quote before you see a price. Grovia's Events plan is published, flat, and starts with a 14-day guided trial — no credit card.
Moving from spreadsheets or an enterprise tool to Grovia?
We make the switch painless. Import your vendor list and clients in minutes. Your event history carries over. And our team onboards you free.
Upload a CSV of your vendor directory and client list. Grovia builds your vendor database and event pipeline automatically.
Set the event type, date, venue, and budget. Add vendors by category and start tracking quotes and payments immediately.
Add coordinators and planners, assign them to events, and everyone works from the same vendor list and budget — live in under 10 minutes.
A Grovia specialist walks you through every feature with your real event data. No extra charge — included in the plan.
Frequently asked questions
Is Grovia an event ticketing platform like Eventbrite?
No. Grovia is built for event management businesses — planners and agencies running client events end-to-end — covering event planning, vendor coordination, budgets, and GST-compliant client billing. It is not a public ticket-sales platform; if you need to sell tickets to the general public for a ticketed show, a dedicated ticketing tool solves that narrower problem better.
How is Grovia different from Cvent or EventsAir?
Cvent and EventsAir are enterprise conference-registration platforms priced in USD/AUD on custom quotes, built for large corporate marketing teams and professional conference organisers. Grovia is built for Indian event planning agencies and wedding/corporate event businesses — vendor cost tracking, budget vs. actual, and GST-compliant client invoicing at a flat ₹1,550/month, with no per-attendee or per-module fees.
Can Grovia track how much I owe each vendor?
Yes. Every vendor you add to an event has a quoted amount and an amount paid, and Grovia automatically calculates what's still pending — so nothing is paid twice or forgotten before the event.
Does Grovia generate GST invoices for my event clients?
Yes. Send a quotation for the full event package, then convert it to a GST-compliant invoice with CGST/SGST and HSN/SAC codes in one click, and track advances and balances due.
Do I need a credit card to try Grovia?
No. The 14-day guided trial requires no credit card and includes a free onboarding call to help set up your first event, vendors, and budget.
Can my whole planning team use Grovia together?
Yes. The Events plan includes staff accounts for planners and coordinators, so your whole team works from the same vendor list, budgets, and event timeline instead of scattered WhatsApp threads and spreadsheets.