What is costing your institute time and money right now
Running the Institute Across Five Different Tools
Student details in a register, fees in a spreadsheet, schedules in a notebook, and parent updates over WhatsApp. Nothing talks to anything else, so every question means checking multiple places for the answer.
Fee Defaulters Go Unnoticed for Months
Fees tracked in a notebook or a spreadsheet, with no reminders before due dates. By the time someone notices a family is three months behind, the balance is hard to recover and the conversation is awkward.
Scheduling Clashes Nobody Catches in Time
No central timetable means a faculty member can end up booked across two classes at the same time, with no easy way to spot the clash until it's too late. Schedule changes spread through a WhatsApp group and half the students miss them.
Student Records Scattered & Incomplete
Enrollment forms on paper, parent contact numbers saved in a coordinator's personal phone, academic history nowhere centralised. When staff turnover happens, months of student history walk out the door with them.
Everything your institute needs in one platform
Built specifically for coaching centres, tuition classes, and small schools — not a generic CRM with an education label.
Student Records & Enrollment
Maintain complete digital profiles for every student — contact details, guardian information, batch assignment, and enrollment status. Move an enquiry from first contact to an enrolled student without a single paper form.
Batch & Class Scheduling
Build a weekly timetable for every batch — schedule, faculty, and capacity in one place. See faculty allocation at a glance and reschedule a class in seconds when plans change.
Fee Collection & Tracking
Set up fee structures per batch or course, record payments as they come in — cash, UPI, or bank transfer — and see who is pending, partial, paid, or overdue at a glance, so no defaulter gets lost in a spreadsheet.
Student & Batch Status Tracking
Every student is active, completed, or dropped — every batch is upcoming, active, or completed. See exactly where each student and batch stands without cross-checking a register, and use notes to flag anything staff need to know.
Fee Status Tracking
See every payment — cash, UPI, or bank transfer — recorded against each student, with status updated as pending, partial, paid, or overdue. Filter for outstanding balances across every batch instead of reconciling registers at month end.
Parent & Guardian Contact on File
Save parent or guardian name and phone number on every student profile. When a fee is overdue, your team has the right contact ready — no digging through a coordinator's personal phone to find it.
We run fourteen batches across two subjects and used to track fees in three different spreadsheets. Since moving to Grovia, we can see exactly who has paid, who is partial, and who is overdue in one place — no more piecing it together at month end.
Not just an education app — a complete institute OS
Every Grovia subscription includes the full business platform — not just the Education module.
Mobile App (iOS & Android)
Full dashboard on the go — batches, student records, and fees from your phone.
Project Management
Track multi-step processes — from admission enquiry to enrolled student — as structured workflows your coordinators can follow.
Support Ticket System
Raise and resolve queries from students and parents. Every conversation is logged and searchable.
Push Notifications
Real-time alerts on desktop and mobile for new enrollments and support tickets, so your team stays on top of what's happening.
Business Analytics
Monthly enrollment trends, fee collection rate, and revenue at a glance.
Cloud Document Storage
Secure cloud storage for enrollment forms, ID proofs, and student documents — organised by student and batch.
One flat plan for your coaching centre or school
The Education module is ₹1,550/month (plus GST) — covering up to 50 students, 10 staff accounts, and 20 GroAI queries every month. Request a demo and we will walk you through it — no pushy sales calls, no credit card required to start.
How does Grovia compare?
Unlike Teachmint, Classplus, or a full school ERP like Fedena — Grovia combines student and batch management, fee collection, and a complete business platform in one flat, transparently-priced plan built for coaching centres and small schools.
See Full ComparisonFrequently asked questions
How many students and staff does the plan support?
The Education module is a single flat plan at ₹1,550/month (plus 18% GST), covering up to 50 students and 10 staff accounts, with 20 GroAI queries included every month. If your institute is larger, request a demo and we will help you plan the right setup.
Can I run multiple batches for the same course?
Yes. Create as many batches as you need per course, each with its own schedule, faculty, and capacity. Students and fees are tracked separately per batch.
How does Grovia help with overdue fees?
Set a fee structure per batch or course, and Grovia tracks who has paid, who is partial, and who is overdue — updated as payments come in. There is no automatic reminder sent to parents yet, so your team follows up directly using the contact details saved on each student's profile.
Is student and fee data secure?
Yes. Student, batch, and fee data is encrypted in transit and access is role-based — front-desk staff, batch coordinators, and admins each see only what they need to.
How long does setup take?
Most coaching centres and small schools are fully operational within a week. Add your batches, import your student list, and set up fee structures — our onboarding team is on hand to help.
Let Grovia handle the admin.
You focus on teaching.
14-day guided trial — no credit card. Get your institute fully digital in one week.