Grovia + Google Calendar & Outlook

Each person connects their own Google or Outlook calendar. Grovia keeps a separate "Grovia" calendar in their account up to date, and shows their own meetings beside their work in Grovia — every 10 minutes.

What it does

  • Your Grovia work — tasks, visits, follow-ups, deadlines and your own Work Calendar entries — in a separate "Grovia" calendar in your Google or Outlook account.
  • Your own meetings from your main calendar shown on Grovia's Work Calendar under "My calendar", visible only to you.
  • Only what you are allowed to see in Grovia is sent, from 7 days back to 60 days ahead.
  • Changes and deletions in Grovia follow automatically; "Sync now" any time.
  • Calendar-only permissions: Grovia can't read your email through this, and never writes to your main calendar.
  • For Apple Calendar and others, a private read-only link is also available.

How to set it up

  1. An admin sets up Google Workspace or Microsoft 365 sign-in once in Settings → Integrations (turn on the Google Calendar API, or add the Calendars.ReadWrite permission in Microsoft).
  2. Each person opens Work Calendar → Google / Outlook and clicks Connect.
  3. Sign in and allow calendar access. The first sync runs straight away.

Good to know

  • Editing a Grovia item inside Google or Outlook doesn't change it in Grovia — make changes in Grovia.
  • Your meetings are shown in Grovia; they don't become Grovia tasks.
  • Updates every 10 minutes, not instantly.

Frequently asked questions

Does Grovia sync with Google Calendar?

Yes, both ways. Your Grovia work appears in a separate "Grovia" calendar in your Google account, and your Google meetings appear on Grovia's Work Calendar, every 10 minutes.

Does Grovia sync with Outlook?

Yes. Connect your Microsoft 365 / Outlook calendar from Work Calendar; it works the same way as Google.

Can my manager see my personal meetings?

No. Meetings brought in from your calendar are shown only to you.

Will Grovia change my main calendar?

No. Grovia writes only to its own "Grovia" calendar and only reads your main one.