Grovia + Zapier

Grovia sends a signed webhook the moment a lead, client, invoice or payment changes, and accepts new leads through its API — so Zapier can move that data to and from the other apps you use, with no code.

What it does

  • Send new leads, lead stage changes, won leads, new clients, new invoices, paid invoices and payments to any app the moment they happen.
  • Create Grovia leads from any form, ad platform or chat tool — they get the same duplicate check, owner and instant reply as every other enquiry.
  • Create or look up clients by email.
  • Read invoices and payments for your own reports.

How to set it up

  1. In Grovia, open Settings → API & Webhooks (owners and admins, or anyone with the Integrations permission).
  2. To send data out: add a webhook with the address Zapier gives you and tick the events you want.
  3. To bring data in: create an API key with only the access the Zap needs.
  4. Use "Send test event" and the delivery log to check it works.

Ready-made recipes

Every new Grovia lead → a row in Google Sheets

  1. In Zapier, start a new Zap. For the trigger choose "Webhooks by Zapier" → "Catch Hook" and copy the web address it gives you.
  2. In Grovia, open Settings → API & Webhooks → Webhooks, click "Add a webhook", paste that address and tick "A new lead or enquiry arrives". Save.
  3. Click "Send test event" in Grovia — it sends a made-up lead in the real format, so the tool learns the fields.
  4. Add the action "Google Sheets" → "Create Spreadsheet Row" and map name, phone, email, message and source from the sample.
  5. Switch the Zap on. From now on every enquiry, from every channel, lands in the sheet.

Invoice paid → a message to your team (Slack, WhatsApp, email…)

  1. Start a new Zap with "Webhooks by Zapier" → "Catch Hook"; copy its address.
  2. In Grovia → Settings → API & Webhooks → Webhooks, add the address and tick "An invoice is paid in full".
  3. Click "Send test event", then add your messaging app as the action and use the invoice number, total and client from the sample.

A form or ad lead anywhere → a lead in Grovia

  1. In Grovia → Settings → API & Webhooks → API keys, create a key with "Create and update leads". Copy it — it is shown once.
  2. In Zapier, use your form or ad tool as the trigger, then add "Webhooks by Zapier" → "POST".
  3. Address: https://groviaos.com/api/v1/leads. Add a header Authorization with the value Bearer followed by a space and your key.
  4. Send JSON with name, phone, email, message and source (and external_id if the tool gives each entry an id, so a retry never makes a second lead).
  5. Repeat enquiries from the same phone or email within 30 days are added to the open lead instead of making a duplicate.

Good to know

  • There is no listed Grovia app inside Zapier yet, so you use its built-in webhook and web-request steps (the recipes below). A listed app is planned.
  • Invoices are read-only through the API — they carry GST, so they are created in Grovia.
  • Each API key is limited to 120 requests a minute. Zapier's own plan limits and charges are separate and billed by them.

Frequently asked questions

Does Grovia work with Zapier?

Yes. Zapier receives Grovia's webhooks for new leads, clients, invoices and payments, and can create leads in Grovia through the API. Set it up from Settings → API & Webhooks.

Is there an official Grovia app on Zapier?

Not yet. Today you connect with Zapier's own webhook and web-request steps, which work with every plan. The recipes on this page show each step.

What happens if my automation is down when Grovia sends an update?

Grovia retries a failed delivery after 1, 5, 30, 120, 360, 720 and 1,440 minutes, and you can resend any delivery from the log. A webhook that keeps failing for three days is switched off and the owner is told.

Will I get duplicate leads if the same person enquires twice?

No. A repeat from the same phone or email within 30 days is added to their open lead. If your tool gives each entry an id, send it as external_id and a retry returns the first lead.